Wednesday, September 16, 2015

Weeding? Don't Delete Items. Change Their Status Instead.

Have an item you want to get rid of? There are procedures in place for this very situation. 
NEVER delete an item that you want removed from the catalog.  If the item needs to be removed from the catalog change the status to 'wd' (withdrawn).  
Items with the status 'wd' are deleted from Horizon once a month by Systems.  OCLC is then notified that FCPL no longer owns that copy.  They in turn update their database.  It is important to keep Horizon and OCLC in sync with each other so that other libraries looking to borrower items will have the most up to date information of our collection. This is why it is important not to delete any items yourself. 
For more information about item statuses and their definitions click this link.
For more detailed information on this procedure click this link.